If you have a small office at work or at home, you probably have stacked paper (or spread) on the desktop, in folders, folders, mail boxes, shoe boxes, and probably a closet big bulky archive or two. With computer technology today, now is the time to establish itself and move towards a "paperless office". Here's how your small business or home office to "go paperless" ready to go.
At a minimum, are the "tools" you need a computer (or laptop) and a documentScanner. Depending on available memory, you can access your computer, additional disk space, or add an external drive or internal hard drive.
Next, you should have a (directory structure on your computer) well thought out folder structure to define, which gives you a simple and logical organization, in which electronic documents. After quickly all the files in a directory or a directory structure on ill-thought out of your paperless officeconfused and inefficient.
Secondly, you must define a standard file naming convention. This file naming convention for all documents that are used to scan the computer. If you do not have a consistent way of naming files such as your paperless office grows, you will find it difficult to manage documents and files.
Once you have your tools (computers and document scanning), and you have your folder structure and file naming standards defined, you are ready toStart managing your office paperless. I recommend focusing first on current documentation. Start with your current desk cluttered with papers and inbox. Start scanning your computer, call your documents to the file naming convention and store it in the appropriate folder. Now enjoy shredding and / or recycling paperwork exercise.
After clearing the desk and the mail box, you can begin the scanning process and recycled with the rest of the paper.You still need a small wardrobe in your office or store the physical memory for critical and important "original" paper documents. You probably do not want to grind, for the title of your car or the birth certificate. But you'll be amazed how much physical space you can feel free to surprise, and how you can get rid of clutter, if you go paperless at home and small offices.
